The format and structure of the report must be designed in a simple, but concise way to facilitate the retrieval of data for treatment and analysis. Since the report is intended to keep the International Atomic Energy Agency (IAEA), the Project Scientific Consultant (PSC) and the AFRA Programme Management Committee (AFRA-PMC) informed of the progress of the projects in the country and of the achievement attained, it should focus on national activities with particular emphasis on achievements and local constraints.​​​​​​

1. Basic data

   The following information is to be recorded at the top of the report:

   • Name of the country;
   • Name and full address of the Project Coordinator (including tel., fax, E-mail, etc.);
   • Period covered;
   • Summary of the objectives pursued by your country during the year under review.
2. Project progress report

   Describe the activities carried out during the period covered by the report, together with the problems encountered and achievements obtained. For each objective, the following information must be given:

   • Name and full address of recipient institutions (direct beneficiaries);
   • List of the staff (from that institution) involved in the project;
   • Name and full address of the ultimate end-user;
   • Estimate of the contributions in-kind made by the direct beneficiary and the ultimate end-user;
   • Information on other related projects in the same field which have also contributed to the achievement of the results;
   • Status of work by the end of year “N”.
3. Accomplishments

   Give a brief account of achievements during the period covered by the report. In particular, the list of training events hosted by the country together with venues, dates and project codes, the major results achieved and the national training courses and workshops.

4. Local constraints

   Describe any local shortages and constraints which are affecting directly or indirectly the implementation of activities in your country. List also any other factors which caused delays in the implementation of the project activities.

5. Impact evaluation

   Give a realistic and objective estimate of the benefits that accrue to (1) the direct beneficiary and (2) the ultimate end-users in terms of manpower trained, transfer of know-how, introduction of improved practices and innovations, supply of services and product generation.

6. Recommendations

   Summarize the recommendations you may have to make to the other countries of the project, to the IAEA and to the PSC.

7. Any other information relevant to the programme, including new project proposals and opportunities which may lead to success stories.
8. Detail the National Work plan for the following year (year N+1) in terms of objectives to be pursued by your country under the project and indicate the expected outputs, success criteria and assistance (expert services, equipment, training) expected from the project.